COVID-19 Update

City Hall is open to the public for walk-in services, including Commissioner of Oath services, Monday to Friday, 8:30 am to 4:00 pm. Please contact the Clerk's Office at 905.420.4611 or for additional information.

The Clerk's Office, as a public service, commissions affidavits, declarations and certifies documents.  In order to have a document commissioned all parties required to sign the document must be present and must provide valid government-issued photo identification.  Documents cannot be signed before the Commissioner of Oaths has reviewed them, please also check that your document allows signing by a Commissioner of Oaths. 

Commissioners reserve the right to refuse commissioning services of any document.  Please note that we are not authorized to sign:

  • Age of Majority/Ontario photo ID applications
  • Any documents requiring the signature of a Guarantor
  • Court and/or Legal Documents (related to Civil Issues)
  • Custody Documents
  • Declaration of Claimant and Indemnity
  • Declaration for Replacement of Shares
  • Divorce, Separation, Marriage, or Cohabitation documents
  • Documents noting the signature of a Notary Public
  • Estate Settlement Documents
  • Incomplete documents
  • International educational institution or association documents, including photographs
  • Letters of Invitation (signed by Notary Public)
  • Powers of Attorney
  • Real Estate Documents, including Rental Lease Agreements
  • Transfers of money or estates of a deceased person
  • Wills, Living Wills, Codicil to a Will

 A Commissioner is available during regular business hours, Monday through Friday, 8:30 am to 4:00 pm. 

The Commissioning fee is $25.50 for up to 5 signatures and $5.00 per additional signatures.

The fee for the Commissioning and Certification of Documents for Change of Name Applications and Proof of Life for Senior’s Pensions is zero for Pickering residents. 

Please call 905.420.4611 for further information.

Notary Public 

Notary appointments are currently unavailable at this time.

For further information please call 905.420.4626.

Commissioner of Oath services are being offered by appointment only. Please contact the Clerk's Office at 905.420.4611 or to make an appointment.