Members of the public who wish to provide comments or opinions on a matter before a Standing Committee and/or Council are called delegations.

The City of Pickering is holding Hybrid Electronic Meetings which permit both in person and virtual participation in accordance with the City’s Procedure By-law.

Please note that all delegations have a maximum of 10 minutes to address Council.

To register as a delegate, complete the on-line delegation form or email clerks@pickering.ca. A member of the Clerk’s Office will follow-up to confirm your delegation and provide instructions on how to connect to the meeting.

If you have any questions regarding delegation status, please contact the Clerk's Office at 905.420.4611.

Virtual Delegations

Members of the public who wish to provide a delegation virtually via audio connection, for items listed on an agenda, must register by 12:00 pm noon on the business day prior to the Meeting date.

Please ensure you provide the phone number that you wish to be contacted on. Phone numbers must be a direct line and cannot contain an extension. 

In-Person Delegations

Members of the public who wish to provide a delegation in-person, for items listed on an agenda, must register by 12:00 pm noon on the day of the meeting.

Statutory Public Meetings

Delegations for statutory public meetings, who are participating virtually, must pre-register with the City Clerk by 12:00 pm noon on the business day prior to the Meeting.

In-person delegations will be permitted from the gallery for statutory public meetings, however, in-person delegations are also encouraged to register in advance with the City Clerk.

In-person delegations who have not pre-registered will be heard after all delegations, either virtual or in-person, who have pre-registered with the City Clerk.

Delegations for Items not listed on an Agenda

All delegations for items not listed on an agenda must register ten (10) days prior to the meeting date. Delegations for Special Meetings of Council must relate to an item on the agenda.

Notice to Delegates

Personal information which includes opinions and views, contained in your delegation to Pickering City Council or its Committees is collected under the authority of the Municipal Act, 2001 and in accordance with the Municipal Freedom of Information and Protection of Privacy Act.  Any personal information you choose to disclose in your delegation will be used to receive your views on the relevant issue(s) to enable the City to make its decision on the matter. All names and opinions expressed will form part of the Committee/Council agenda and minutes, and become part of the public record.  

You may request that your address not be included in the meeting minutes by emailing clerks@pickering.ca. Please note your first and last name will be listed in the meeting agenda and in the meeting minutes.

Notice to Correspondents 

The personal information contained in your correspondence to Pickering City Council or its Committees is collected under the Municipal Act, 2001. Any personal information you choose to disclose in your correspondence will be used to receive your views on the relevant issue(s) to enable the City to make its decision on the matter. This information will become part of the public record. It is our policy to publish the correspondent's name on the internet as part of the Committee/Council agenda.

You may request the removal of your personal contact information from the correspondence posted on the agenda by submitting the Correspondent's Personal Information Form.