COVID-19 Update

Due to COVID-19 and the closure of City Hall, Committee and Council meetings are now being held electronically. Members of the public may provide a verbal delegation to Members of Council via an audio connection into the electronic meeting. To register as a delegate, complete the on-line delegation form or email clerks@pickering.ca. A member of the Clerk’s Office will follow-up to confirm your delegation and provide instructions on how to connect to the meeting.

Persons who wish to speak to an item that is on an agenda must register by 12:00 noon on the last business day before the meeting. All delegations for items not listed on an agenda shall register ten (10) days prior to the meeting date (Note: delegations for Special Meetings of Council must relate to an item on the agenda).

During the meeting, the Chair will invite each registered delegate, one by one, to join the meeting via audio connection. Please ensure you provide the phone number that you wish to be contacted on in your delegation request.

A maximum of 10 minutes shall be allotted for each delegation.

Please be advised that your name and address will appear in the public record and will be posted on the City’s website as part of the meeting minutes.

Members of the public who wish to make a presentation before a Standing Committee and/or Council are called delegations. There are 2 Standing Committees, the Executive Committee and the Planning & Development Committee. We encourage delegates to appear before a Standing Committee before addressing Council.

Persons who wish to speak to an item that is on an agenda are to register in writing with the City Clerk by 12:00 noon on the meeting date. All delegations for items not listed on an agenda shall register ten (10) days prior to the meeting date. Delegations that are not registered in writing by the timelines noted shall only be heard at a meeting if permitted by a two-thirds majority vote of Council Members present at the meeting.

A maximum of 10 minutes shall be allotted for each delegation to present his/her/their position at a meeting.  

Register to be a delegate by submitting a Delegation Form.

If you have any questions regarding delegation status, please contact the Clerk's Office at 905.420.4611.

Notice to Correspondents

The personal information contained in your correspondence to Pickering City Council or its Committees is collected under the Municipal Act, 2001. Any personal information you choose to disclose in your correspondence will be used to receive your views on the relevant issue(s) to enable the City to make its decision on the matter. This information will become part of the public record. It is our policy to publish the correspondent's name on the internet as part of the Committee/Council agenda.

You may request the removal of your personal contact information from the correspondence posted on the internet, by submitting the Correspondent's Personal Information Form.