How do I make an in person delegation at a meeting?

Delegates have the ability to make their delegation either virtually or in-person, and shall indicate their preference accordingly in their Delegation Request Form.

If you are making your delegation in-person, you are encouraged to arrive to the Council Chambers a few minutes prior to the start of the meeting to familiarize yourself with the space. In person delegates shall sit in the gallery until their name is called by the Chair of the meeting. Once called upon, you may proceed to the public podium closest to you, state your name, and proceed with your delegation. Once you have concluded your delegation, please remain at the podium for any follow up questions that Council or Committee may ask. Should there be no further questions, you may return to your seat in the gallery to observe the meeting, or you may leave.

Delegates have the ability to make their delegation either virtually or in-person, and shall indicate their preference accordingly in their Delegation Request Form.

The City of Pickering uses WebEx to facilitate electronic participation and livestreaming of Council and Committee Meetings. Upon confirmation of your delegation, you will receive a WebEx invitation by email with instructions regarding how to connect. Once you have joined the meeting, your camera must remain off and your microphone muted until the Meeting Chair has invited you to begin your delegation. Upon receiving the invitation from the Chair to begin your delegation, you may unmute and turn your camera on. Once you have concluded your delegation, please remain connected for any follow up questions that Council or Committee may ask. Should there be no further questions, you will be disconnected from the meeting. If you wish to continue watching the Meeting following your delegation, you may do so by visiting the City’s YouTube Channel to view the livestream.

 
The Web Ex Quick Guide for Virtual Delegates provides an overview of the process involved in making a virtual delegation.

Note: It is the delegate’s responsibility to ensure they have the appropriate technology to connect to the meeting. Should any technical issues arise, the delegate may submit written comments to the Clerk which shall be distributed to all Members of Council after the meeting.

Delegations may be refused for reasons such as:

• requesting to speak to a matter at a Council meeting that you have already spoken to at a prior Standing Committee meeting, unless you have new or additional information;
• requesting to speak to a matter (not on the meeting agenda) that you have already spoken to at Committee or Council within the past six (6) months;
• requesting to speak before Committee or Council for the sole purpose of generating publicity for an event, a product or a service;
• requesting to speak to matters which have been referred to staff for a report before the report has returned to a Committee or Council;
• requesting to speak to matters which are not within Council’s jurisdiction;
• requesting to speak to matters which have already been decided upon by Council, unless the matter is before Council for reconsideration;
• requesting to speak to deferred items unless you did not delegate on the matter when it originally appeared before the Committee or Council prior to it being deferred; or,
• requesting to speak to a report provided by the City’s Integrity Commissioner.

I have photos or slides that I would like to present as part of my delegation, what do I need to know?

I am submitting a petition as part of my delegation, what do I need to know?

Should you wish to present a petition to Council as part of your delegation, you must give the petition to the City Clerk at the meeting, or submit it prior to or after the meeting to clerks@pickering.ca. Please ensure that the petition meets the requirements outlined in the City’s Petition Procedure before submission. Once the petition is submitted, City staff will confirm receipt of the petition by letter to the petition contact person and notify them of the City Department responsible for the subject matter.