Delegations at any meeting may only speak to an item on an agenda, and shall be limited to the following:

• residents of the City of Pickering
• an owner of a business in Pickering; or,
• a Pickering taxpayer.

Exceptions

Despite the clause above, as deemed appropriate by the Clerk, Delegations may be made by:

• a representative of any level of government;
• a community based non-profit or charitable organization;
• a non-Pickering landowner, or their representative(s) that is impacted by an application to Pickering under the Planning Act; or,
• an applicant’s representative(s) with respect to an application to Pickering under the Planning Act or other applicable legislation.

The City of Pickering uses Microsoft Teams to facilitate electronic participation and livestreaming of Council and Committee Meetings. Upon confirmation of your delegation, you will receive a calendar invitation by email with instructions regarding how to connect. Once you have joined the meeting, your camera must remain off and your microphone muted until the Meeting Chair has invited you to begin your delegation. Upon receiving the invitation from the Chair to begin your delegation, you may unmute and turn your camera on. Once you have concluded your delegation, please remain connected for any follow up questions that Council or Committee may ask. Should there be no further questions, you will be disconnected from the meeting. If you wish to continue watching the Meeting following your delegation, you may do so by visiting the City’s YouTube Channel to view the livestream.

Electronic Meeting Delegation Guide

Note: It is the delegate’s responsibility to ensure they have the appropriate technology to connect to the meeting. Should any technical issues arise, the delegate may submit written comments to the Clerk which shall be distributed to all Members of Council after the meeting.

Delegations may be refused for reasons such as:

• not being a Pickering resident, business owner, or taxpayer;
• requesting to speak to a matter at a Council meeting that you have already spoken to at a prior Standing Committee meeting, unless you have new or additional information;
• requesting to speak before Committee or Council for the sole purpose of generating publicity for an event, a product or a service;
• requesting to speak to matters which have been referred to staff for a report before the report has returned to a Committee or Council meeting;
• requesting to speak to matters which are not within Council’s jurisdiction;
• requesting to speak to matters which have already been decided upon by Council, unless the matter is before Council for reconsideration;
• requesting to speak to deferred items unless you did not delegate on the matter when it originally appeared before the Committee or Council prior to it being deferred;
• requesting to speak to items that were deferred to a subsequent meeting due to the mandatory adjournment provisions of the Procedure By-law; or,
• requesting to speak to a report provided by the City’s Integrity Commissioner.

Delegations not permitted under the eligibility requirements, shall be considered only upon a written request from a Member of Council that the Delegation be added. Members shall submit the request in writing to the Clerk, and such request must be signed by both the mover and the seconder who wishes that the Delegation be heard. Upon receipt of the written request, the Clerk shall add the Delegation to the additional delegation listing and the Delegation shall not be heard unless they have been granted permission by a Two-Thirds majority vote of the Members present at the meeting. Please contact your Ward Councillor should you wish to make such a request.

Those that are not eligible to make a delegation at a Council or Committee meeting may also submit written comments to clerks@pickering.ca.

I have photos or slides that I would like to present as part of my delegation, what do I need to know?

I am submitting a petition as part of my delegation, what do I need to know?

Should you wish to present a petition to Council as part of your delegation, you must provide the petition to the City Clerk  at clerks@pickering.ca before or after the meeting. Please ensure that the petition meets the requirements outlined in the City’s Petition Procedure before submission. Once the petition is submitted, City staff will confirm receipt of the petition by letter to the petition contact person and notify them of the City Department responsible for the subject matter.